When you apply for an academic credential evaluation—whether for immigration, education, employment, or licensing purposes—it’s completely natural to be curious or even anxious about the status of your file. The credential evaluation process is essential in verifying the authenticity and equivalency of your academic qualifications in a foreign country, and each stage of the process plays a critical role in ensuring accuracy, fairness, and transparency.
If you’ve already submitted your application and supporting documents, the next big question becomes: What is the current status of my file? This blog offers a thorough explanation of what “file status” means, how it progresses through various stages, and how you can stay informed every step of the way.
What Does “File Status” Mean?
The term “file status” refers to the current stage of your credential evaluation process. Your file includes your application form, academic transcripts, degree certificates, identification documents, and any other required paperwork submitted for assessment. As your file moves through the various stages of review, your status will change to reflect its progress.
These statuses give you an idea of:
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Whether your documents have been received
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If your application is complete
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When your assessment is underway
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Whether your evaluation report has been finalized and issued
Understanding these indicators helps manage expectations and reduces uncertainty during what can sometimes be a lengthy process.
Common Stages in the File Review Process
Here is a breakdown of the typical stages your file may go through, along with what each status usually means:
1. Application Received
At this initial stage, your online application form and fees have been successfully submitted. However, this does not mean your file is complete. The credential evaluation agency is awaiting your academic and supporting documents.
2. Documents Pending
This status appears when your file is missing required documentation. Your application may be held in this state until your official transcripts, degree certificates, or identification forms are submitted. You may also be contacted for clarification or correction of any errors in your submission.
3. Documents Received – Verification in Progress
Once all documents are received, your file enters the document verification stage. Here, the credential evaluator verifies the authenticity of your academic documents, either by cross-checking with institutional records or contacting your college/university directly.
This stage can take time, especially if your academic institution is slow in responding or if the documents require additional scrutiny.
4. File in Queue for Assessment
After your documents are verified, your file is placed in a queue for academic evaluation. The time spent in the queue depends on the agency’s current workload and processing timelines. High application volumes can lead to longer waits.
5. Evaluation in Progress
This status means that your credentials are actively being reviewed. Specialists examine your academic program, duration of study, grading scale, and institutional recognition to determine how your qualifications compare to those in the target country.
If you submitted multiple credentials or complex documentation, your file may take longer in this phase.
6. Assessment Completed / Report Issued
Once the review is complete, the final report is prepared and issued. This report includes the evaluator’s determination of your credential’s equivalency, including academic level, field of study, and institution status. You may receive both an electronic version and a printed copy, depending on your chosen delivery preferences.
How to Check the Status of Your File
Many credential evaluation agencies offer online portals that allow you to check the status of your file in real time. After creating an account and submitting your application, you’ll be assigned a reference number or client ID, which you can use to log in and monitor progress.
The portal typically provides detailed status updates such as:
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Confirmation of payment
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Document reception status
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Any missing or problematic files
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Progress in assessment
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Completion of report
If your agency does not offer real-time tracking, you may need to rely on email communications or customer service channels to inquire about your file.
