Academic credential evaluation is a critical step for students, professionals, and immigrants seeking to validate their foreign qualifications for further studies, licensing, employment, or permanent residency in countries like Canada and the United States. One of the most widely recognized credential evaluation reports is issued by a globally respected organization known for its comprehensive academic assessments.
But once your credential evaluation is completed—who exactly receives your evaluation report? Does it go only to you, or is it also shared with universities, employers, and government bodies? Understanding how this report is distributed, who can access it, and how to manage its recipients is crucial for achieving your international goals efficiently and without delays.
This blog provides an in-depth look at who receives an evaluation report, how it’s shared, and what you need to do to ensure that the right institutions have access to it.
What Is a Credential Evaluation Report?
Before diving into who receives it, let’s briefly clarify what this report contains:
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Assessment of Your Degree: It determines the U.S. or Canadian equivalence of your foreign degree.
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Breakdown of Academic Records: Includes courses completed, credit hours, grades, and level of education.
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Evaluation Type: Can be course-by-course, document-by-document, or degree equivalency-only—depending on your goals.
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Purpose of Evaluation: The report is tailored for specific objectives—such as education, immigration, employment, or professional licensing.
Once completed, the report becomes a formal recognition tool used by institutions and agencies to validate your qualifications.
Who Automatically Receives Your WES Evaluation Report?
When you apply for credential evaluation, you are typically required to specify where the final report should be sent. The recipients vary depending on the purpose of your evaluation:
1. You (The Applicant)
You are the primary recipient of the evaluation report. Most credential evaluation agencies provide:
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A digital copy through your secure online account.
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A physical (hard) copy mailed to your residential or mailing address, if requested.
This personal copy allows you to:
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Keep a record for future use
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Cross-check for errors or discrepancies
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Share it manually with third parties not listed in your application
In the digital age, most applicants rely heavily on electronic delivery for speed and convenience.
2. Educational Institutions (Universities, Colleges, Schools)
If your purpose is higher education or professional training, you’ll be asked to list the institutions you’re applying to during your application process. These institutions receive the evaluation report either electronically or via physical mail.
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Digital Delivery: Many universities and colleges have secure online portals that accept reports directly.
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Physical Mail: In cases where digital infrastructure is not available, hard copies are mailed with secure, tamper-proof seals.
Reports sent directly to educational institutions are considered official, which means they are trusted for admission decisions.
3. Immigration Authorities
If your goal is permanent residency or work migration, the evaluation report is shared with the relevant immigration bodies. For example:
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In Canada, reports may be sent to federal authorities as part of your Express Entry profile under the Educational Credential Assessment (ECA) system.
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In the U.S., reports might be required for visa applications, H-1B sponsorships, or green card petitions.
These institutions receive your report through verified electronic means, ensuring authenticity and timely processing.
4. Professional Licensing Bodies and Regulatory Organizations
Certain professions—like medicine, engineering, pharmacy, and teaching—require credential evaluation as part of the licensing process.
Examples of professional bodies that may receive the report include:
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Medical licensing councils
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Engineering boards
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Pharmacist examination boards
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Teacher certification authorities
The evaluation service provider sends the report directly to these entities, often with customized content relevant to the regulatory body’s standards.
5. Employers and Human Resource Departments
While employers do not always require a credential evaluation, some—especially government agencies and large corporations—may ask for one to verify your academic history.
If you’re seeking employment in such settings, you can:
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Add your employer as a report recipient when you submit your application
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Forward your official copy yourself if the organization accepts it directly from you
Note: Many employers rely on the applicant to submit the report, so having a certified copy on hand is essential.
6. Credential Assessment Gateways and Third-Party Portals
Some countries use centralized digital systems for managing foreign qualifications. If you’re applying through one of these:
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The evaluation report is transmitted to the national gateway or third-party platform
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These systems then relay or host the report for partner institutions and agencies
For example, if your pathway involves centralized application systems for healthcare professionals or immigration applicants, your report is integrated automatically into the system used by participating institutions.
7. Other Credential Evaluation Agencies (in Some Cases)
In limited cases, you may request your evaluation report to be shared with another credential evaluation organization—perhaps because you’re applying to different types of institutions that prefer different evaluators.
This is rare, but possible, depending on the policies of the agency you’re using.
Managing and Updating Report Recipients
If you’ve already received your evaluation but now need to send it to a new university, employer, or immigration office, you can usually:
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Log in to your online account
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Add a new recipient
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Pay a small additional fee
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Choose the format (digital or physical)
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Track the delivery status
This flexibility is crucial for applicants with evolving goals or expanding applications.
Validity and Duration of Access
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Reports for immigration purposes are usually valid for 5 years.
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Reports for educational purposes may not expire but are only valid if the recipient accepts reports from the issuing organization.
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Digital access may be restricted to a certain timeframe, after which you must request and pay for a new delivery.
Tips to Ensure Smooth Report Distribution
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Double-check recipient names and addresses
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Confirm the preferred method of delivery (digital or mail)
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Communicate with target institutions to ensure they accept the issuing agency’s report
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Keep track of when reports are sent and received
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Notify your evaluator immediately if the report needs urgent corrections
The Role of FACTS Transcripts in Supporting Evaluation Success
Navigating credential evaluations and ensuring proper distribution can be overwhelming, especially for first-time applicants. FACTS Transcripts specializes in helping individuals acquire, authenticate, and dispatch academic documents to ensure smooth and reliable evaluations.
FACTS assists with:
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Obtaining transcripts and academic certificates from Indian and international universities
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Verifying document authenticity for global evaluators
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Preparing documents for direct submission to immigration bodies, universities, or employers
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Tracking dispatch and resolving institution-level issues quickly
Their team acts as a dependable bridge between applicants and credential evaluators, making the entire process seamless and stress-free.
Conclusion: Know Where Your Credentials Go
Understanding who receives your evaluation report is essential in planning your next academic, professional, or immigration move. Whether you’re applying to universities, immigration programs, licensing boards, or employers, ensuring your report reaches the correct institution in the proper format is key to avoiding delays or rejections.
With services like FACTS Transcripts backing your document preparation and submission, you can rest assured your academic records are in expert hands—delivered securely, accurately, and professionally to the recipients who matter most in your global journey.
Need Help with Transcript Procurement or Evaluation Dispatch?
Reach out to FACTS Transcripts today for fast, reliable, and professional assistance in preparing your academic documents for international success.
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