When applying for credential evaluation, one of the most common concerns individuals have is whether they will get their original documents back after submission. Given that these documents—such as transcripts, degree certificates, mark sheets, and diplomas—are often irreplaceable and essential for future applications, it’s understandable to want clarity on this issue.
This comprehensive guide will walk you through everything you need to know about the return of your official documents after a credential evaluation. Whether you’re pursuing education, employment, immigration, or licensure abroad, understanding this process is critical.
Why Original Documents Are Requested in the First Place
Credential evaluation authorities typically ask for official academic documents to ensure that the evaluation is accurate, authentic, and trustworthy. These documents allow the evaluators to:
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Verify the issuing institution’s recognition and accreditation
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Confirm the legitimacy and format of your certificate or degree
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Compare your qualifications with educational systems in other countries
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Cross-check grades, credits, course titles, and dates of study
In many cases, the evaluating organization will request original, attested, or institution-issued sealed documents directly from your university or college to maintain credibility in the assessment process.
What Types of Documents Might Be Retained?
The answer depends on the type of document you submit and how it was sent. The common categories include:
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Original Documents Sent by the Applicant:
If you send original mark sheets, degree certificates, or transcripts from your own personal collection, there is a chance these may not be returned unless you specifically request it at the time of application and the evaluating body allows it. -
Official Transcripts Sent by the University:
When transcripts or academic records are sent directly from the issuing institution in sealed envelopes, they are typically considered confidential and are not returned to either the applicant or the university. These become part of the evaluation file. -
Digital or Scanned Copies:
If you upload scanned or certified digital copies, there’s no concern about physical return. However, these are usually not considered official unless sent directly by the institution or verified independently.
Will I Receive My Documents Back?
This depends on several factors, including:
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Type of Document Submitted
Some evaluation services may return original degree certificates, diplomas, or identification documents if they were not required to be kept permanently. However, documents like transcripts sent directly from the institution are generally retained and not returned. -
Organization Policy
Some evaluating bodies have a no-return policy, meaning that all documents submitted become their property and are kept on file for future reference. This policy helps them maintain an audit trail and comply with international verification standards. -
Return Requests Made in Advance
In certain cases, if you request in writing that you’d like your original documents returned, and if the organization’s policies permit it, they may send back specific documents after the evaluation is complete. This may involve additional handling or courier fees.
Important Tips Before Sending Your Documents
To avoid confusion or the permanent loss of valuable documents, follow these best practices:
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Read the Document Policy Thoroughly:
Always check the documentation policy of the credential evaluation service before submitting originals. Understand what types of documents are returnable and what are not. -
Submit Attested Copies When Possible:
Instead of sending original degree certificates, request your institution to provide attested or certified copies. Many organizations accept these if they are stamped, signed, and sealed correctly. -
Use University-Issued Transcripts:
Have your university send transcripts directly to the evaluation service. This not only strengthens the credibility of your documents but also ensures that your personal copies are preserved. -
Label and Separate Documents Clearly:
If you’re sending both originals and photocopies, mark them clearly. Include a cover letter specifying which documents you expect to be returned, if the policy allows. -
Use a Courier Service With Tracking:
For peace of mind, always use a reputable courier service that provides tracking and delivery confirmation, especially when sending original documents.
After the Evaluation – How to Request Document Return
If the evaluation agency’s policy permits document return, follow the appropriate process to request them:
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Wait until your evaluation is complete.
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Submit a written request or use the designated form (if applicable).
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Provide proof of identity and your file reference number.
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Pay any required handling or return postage fees.
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Indicate a secure and trackable delivery address.
Some services may allow you to collect documents in person if you live nearby or authorize someone else to collect them on your behalf with proper authorization.
What Happens If My Documents Are Not Returned?
If you submitted documents that are not returnable:
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Understand that they are now securely stored in the organization’s archive.
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They may be available for future evaluations, updates, or reports without resubmission.
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If you need them for other purposes, you may have to reapply for certified copies from your issuing institution.
Always keep backup copies of every document you send, and retain proof of delivery and communication.
Conclusion
While many people worry about whether they will get their original academic documents back after submitting them for credential evaluation, the answer is not always straightforward. It depends on the policies of the evaluating body, the nature of the documents, and how they were submitted.
The key takeaway is this: do not send original documents unless absolutely necessary and unless you’re fully aware of the policy regarding their return. Always plan in advance, obtain certified copies when possible, and ensure you retain duplicates of all critical credentials.
If you’re unsure about how to proceed or need expert guidance to manage the document submission process smoothly, you can rely on professional credential service providers who can assist you throughout the journey—right from document collection and authentication to final evaluation and beyond. Their experience with multiple institutions and countries can help safeguard your documents while ensuring timely and accurate assessments.
